Enabling Multi-Currency in ezeeQuickbooks

This guide explains how to configure multi-currency support in eZeeQuickbooks. Follow these steps to ensure that your QuickBooks and eZee Frontdesk (FD) configurations work in harmony when dealing with multiple currencies.

Overview

Before you begin, make sure that:

1. QuickBooks Multi-Currency is Enabled: Confirm that multi-currency support is turned on in QuickBooks.
2. Base Currency Consistency: The base currency in QuickBooks (e.g., GHS) must be the same as in eZee FD. All other currencies will then revolve around this base currency.

Step-by-Step Configuration

1. Enable Multi-Currency in QuickBooks

1. Verify in QuickBooks:
2. Go to your QuickBooks settings and ensure that multi-currency is enabled.
3. Confirm that your base currency (e.g., GHS) matches the base currency set in eZee FD.

2. Open eZeeQB Configuration

1. Access the Configuration:
2. Launch the ezeeQB configuration module from your system interface.

3. Enable Multi-Currency in ezeeQB

1. Under Common Settings:
2. Locate the common settings section.
3. Enable the Multi-Currency option.

Note: There is no need to set any exchange rates manually. Simply enabling the multi-currency option is sufficient.

4. Configure the Frontdesk (FD) Tab Settings

1. Debtor Mapping:
2. Navigate to the Frontdesk tab within the configuration.
3. Under Debtor Mapping, assign the debtor to a ledger that is categorized as a current asset.
4. Avoid using the default QuickBooks receivable account type.

5. Set Up the Payment Tab

1. Mapping for Foreign Currency Accounts:
2. Go to the Payment tab.
3. Ensure that the payment method is mapped to a bank account configured as a foreign currency account (e.g., a USD bank account type).

6. Finalize the Configuration

1. Save and Close:
2. Once all the above settings are configured, close the ezeeQB configuration module.
3. In eZee FD, ensure that each currency is mapped to the corresponding QuickBooks currency account.

Important Notes

1. No Exchange Rate Configuration Required:
2. Do not set any exchange rates manually. Simply enabling multi-currency in the common settings is enough to activate the feature.
3. Consistency is Key:
4. Make sure that all base currencies are consistent across QuickBooks and eZee FD to avoid discrepancies in your financial data.